• Events Support Staff (Part-Time)

    Location
    US-VA-Arlington
  • Overview

    Excella is currently seeking an organized, detailed-oriented Events Support Staff member to supplement event coordination at its conference, training center (the ATX), and front desk duties at its HQ office. Do you love technology and are interested in growing your career in events or facilities management? This is the job for you!

    The Events Support Staff member will work with the Facilities team and will report to the Facilities Manager.

    This is a part-time, 5-20 hours/week, non-exempt role. The Events Support Staff member will be required to flex their schedule, as needed, to staff various events during the day and evening and on occasion on the weekends. Some travel around the DC/NOVA metro area may be required. The Events Support Staff member may also be required to cover front desk operations at Excella as needed.

    We are seeking a capable team member to help us maintain Excella’s event space and reception area and ensure the best experience possible for our staff and customers!

    Responsibilities

    • Conduct setup and teardown for events, including moving/lifting tables and chairs, and catering
    • Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and video recording equipment
    • Keep Excella’s event space (the ATX) clean and organized, including loading and emptying dishwasher, deep cleaning of surface areas and glass walls/doors etc.
    • Restock inventory of supplies as needed
    • Greet visitors and provide information as requested
    • Support events at other locations in the DC/NOVA metro area on occasion
    • Ad hoc duties as assigned

    The Events Support Staff member may need to occasionally support front desk operations at Excella HQ. These responsibilities may include:

    • Welcome visitors and alert relevant point-of-contact of their arrival
    • Receive telephone call inquiries and handle appropriately
    • Practice established security procedures, monitor visitor logbook and issue relevant access badges
    • Maintain a clean, professional and well stocked reception area
    • Stock and maintain eating and coffee bar areas throughout Excella’s spaces
    • Set up conference rooms daily and assist in scheduling conflicts
    • Accept deliveries and organize mailing services for office personnel
    • Submit work order requests to building maintenance and vendors
    • Ad hoc duties as assigned

    Qualifications

    • Experience working in a facilities or event management capacity
    • Experience working in sales a plus
    • Working knowledge of MS Office Suite
    • Strong customer service skills
    • Strong verbal and written communications skills
    • Must be able to lift up to 75lbs

    About Excella

    Excella is a technology consulting firm serving commercial, non-profit, and federal clients in the Washington, DC area. Excella builds innovative custom software solutions with a strong focus on Agile engineering practices. We believe that great work leads to great things –- for our clients and our employees. We are growing fast and need passionate, innovative people who love working with technology and are ready to make an impact.

     

    Here's what you can expect from us:

    • We care about our employees. In fact, The Washington Post and The Washington Business Journal consistently rank us as a "Best Place to Work."
    • You'll work with great people who love what they do: our team includes published authors, certified trainers, and internationally renowned speakers.

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